Adding Contacts

There are two types of phone numbers that you can specify for your contacts:
Phone numbers to call contact by using voice commands

Use the Dialed Work Phone, Dialed Home Phone, and Dialed Mobile Phone fields when you want to be able to call contacts by using voice commands.

For dialed phone numbers, include any additional numbers necessary to dial outside calls (for example 9) and for long-distance dialing (for example, 1).
Phone numbers to identify contact for personal call transfer rules Use the Work Phone, Home Phone, and Mobile Phone fields to enter phone numbers that Connection uses when matching your personal call transfer rules against incoming phone calls from contacts. (For example, if you want to create a personal call transfer rule based on the home phone number for your mother, enter the number in the Home Phone field.)

Email addresses are for your information only; Connection does not use the email addresses in contact entries.


Tip

You can import Microsoft Exchange contacts into your Connection contacts. See Importing Exchange Contact Information into Your Contacts.

Procedure
    Step 1   In the Messaging Assistant, from the Contacts menu, select New Contact. (Alternatively, from the View Contacts page, you can select the New Contact icon below the menu bar.)
    Step 2   On the Create Contact page, enter the first and last names.
    Step 3   If you enter the names by using non-Roman alphabet characters (for example, Kanji characters for a Japanese contact), also enter the names by using the Roman alphabet in the Alternate Spelling of First Name and Alternate Spelling of Last Name fields

    You can use the characters A-Z, a-z, and 0-9. Entering this alternate spelling enables Connection to identify the names if you call the contact by using voice commands.

    Step 4   If you use voice commands and the contact is known by any alternate names (for example, a maiden name or a nickname), enter the name(s) in the Alternate Names section.
    Step 5   To add another alternate name for the contact, select Add Row, and enter the name(s).
    Step 6   Repeat Step 5 to add any additional alternate names for the contact.
    Step 7   Optionally, in the Email field, enter the email address of the contact. (Email addresses are for your information only.)
    Step 8   If you use voice commands to call contacts, in the Phone Numbers to Call Contact By Using Voice Commands section, enter the work, home, or mobile phone number that Connection dials for the contact.

    When entering dialed phone numbers, if the phone number is an internal number, enter the extension for the contact. For external numbers, enter the phone number beginning with any access code needed to make an outside call (for example, 9). You can enter digits 0 through 9. Do not use spaces, dashes, or parentheses between digits. For long-distance numbers, also include the applicable dialing codes (for example, 1 and the area code). You can also enter:

    • , (comma) to insert a one-second pause.

    • # and * to correspond to the # and * keys on the phone.

    Step 9   If you use personal call transfer rules to manage calls from contacts, in the Phone Numbers to Identify Contact for Personal Call Transfer Rules section, enter a work, home, and mobile phone number for the contact.

    When entering numbers to be used by personal call transfer rules, enter the number as it appears on a caller ID display. Connection can identify the call as being from the contact only when the phone number of an incoming call matches exactly what you enter in the field.

    Step 10   Select Save. The entry is added to your contacts.